The Outlook Move Conversation feature allows you to save important Email Conversations, but remove them from clogging-up your Inbox. You can even add a Flag for the recipient to pop up a reminder in their Outlook. When you move a message to any folder in Outlook, the Quick Step shows the name of the last folder you moved a message to, such as Move To: Documents.. To Manager: This Quick Step automatically opens a Message form for forwarding the selected message to the particular recipient, but it doesn't delete the selected message. Maybe you want to manage emails that concern tasks you must accomplish, so you want to move them to a To-Do folder. 2. Next time you get an ECF filing, click that Quick-Step and consider it handled. Click Add Action near the bottom of the dialog box and choose either Delete or Move to Folder. Quick Steps apply multiple actions at the same time to email messages. If you click the “Options” button, you can see how the Quick Step is constructed, and you can also edit it, such as adding or removing parts to or from it. Click New Quick Step and then Move to Folder. Outlook will ask you to select a folder or create a new one. Open Outlook and click the Quick Steps button under the Home tab. Make sure the Move to Folder check box is selected. ... go to step 5 to be sure the message moves to the correct folder. Sort your Quick Steps in such a way that it is shown in the Quick Steps Gallery for easy access. Move To: Use this Quick Step to move messages to a specific folder. Outlook offers more than one way to file email messages in folders; pick the one that’s right for you. For example, if you frequently move messages to a specific folder, you can use a Quick Step to move the message in one click. if the folders names are consistent you could use a macro to make it more automatic or you could use a 3rd party utility to automate it completely. A new window will open for configuring a new Quick Step. Create new Outlook folders for different types or categories of email. This helps you quickly manage your mailbox. Give the Quick Step a name. Ensure the Mark as Read check box is also selected if you want each message marked as read when the Quick Step moves it. I managed to create a quick step before and point it to the folder just fine on my laptop. If you don’t give it a name, it will inherit the name from the action you set for it. Then, move messages to these folders to keep your email organized. I am trying to setup a Quick Step in Outlook 2010 to copy a spam email to a special training folder that is located in our Exchange server's public folders. At the Edit Quick Step window, name the step, for example: To-Do. You can use quick steps to file the messages, but it's not automatic and you'll need one quick step per folder. The next time you want to move a message, click the option listed in the Quick Steps gallery, and Outlook takes care of the relocation for you. Name the action, and then choose the appropriate folder to move … Outlook saves the folder name as your designated folder and adjusts the Quick Step name accordingly. In this Quick Step, we select a message we deem miscellaneous and click the Quick Step, which will move the message to the Misc folder and mark the message as Read. 3. In a prior post, I discussed the Microsoft Outlook Ignore Conversation feature, which allows you to automatically ignore all current (and future) messages that are part of single Email conversation (or thread).. Or, if you forward messages to your manager or peers, a one-click Quick Step can simplify the task. Near the bottom of the dialog box and choose either Delete or Move to folder ’ from listed! 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